Attend Conferences, Seminars & Official Events with Ease
Overview
The e-Conference Visa is an electronic travel authorisation issued to foreign nationals who wish to attend conferences, seminars, workshops, or similar events in India. These events must be organized or co-organized by an Indian Government Ministry, Department, State Government, Union Territory Administration, Public Sector Undertaking (PSU), or a recognised private organisation.
This visa simplifies the process for professionals, delegates, academicians, and international participants to visit India for short-duration official and knowledge-based events.
Visa Validity & Entry Rules
Validity: 30 days from date of first entry
Entries: Single Entry
Stay Duration: Maximum 30 days from first entry
Important
The e-Conference Visa is non-extendable and non-convertible.
Eligibility Criteria
You can apply for an e-Conference Visa if:
You have been formally invited to an approved conference/seminar/workshop in India
The event is officially cleared by the Ministry of Home Affairs (MHA)
You hold a valid passport with at least 6 months validity at the time of travel
You have a return or onward travel ticket
You have sufficient funds to support your stay in India
Documents Required from Participants
Applicants must provide the following:
Scanned colour copy of passport (bio-page)
Recent passport-size photograph with white background
Invitation Letter from the event organiser
Political Clearance from MEA, Government of India (mandatory)
Event Clearance from MHA, Government of India (mandatory)
All documents must be in English. Non-compliant documents may result in rejection.
How to Apply for an e-Conference Visa – Step by Step
Complete the online e-Conference Visa application form
Upload all required documents accurately
Make the online visa fee payment
Application is reviewed and submitted for approval
Receive Electronic Travel Authorization (ETA) via email
Print the ETA and present it on arrival in India
Important Requirements for Conference Organisers
Organisers play a critical role in ensuring clearance for foreign delegates. The following must be completed before inviting participants:
Upload complete event details on the Ministry of Home Affairs (MHA) portal
Obtain Political Clearance from the Ministry of External Affairs (MEA)
Obtain Event Clearance from MHA
Provide foreign delegates with:
Official Invitation Letter
Copy of approved MHA Event Clearance
Copy of MEA Political Clearance
Delegates cannot apply for an e-Conference Visa unless the event has been approved through these official channels.
Processing Time & Fee
Processing Time: Typically 3–5 working days
Visa Fee: Varies by nationality
Submission: 100% online process
We recommend applying at least 10 days before travel to avoid delays.
Why Choose Us for e-Conference Visa Support?
We assist delegates and event organisers with full-service support for a smooth and compliant visa experience:
Document review & compliance checks
Guidance on mandatory approvals (MEA & MHA)
Fast & trusted visa filing support
Dedicated assistance for large group delegations
Transparent pricing with no hidden charges
Our team ensures your application is error-free and approved on time, allowing you to focus on your event, presentation, or participation.